1.
SOCIETY
The Society shall be known as “The Society of Norfolk Golf
Captains”
2. MEMBERSHIP
Membership is open to all:
(a) Club Captains and Past Club Captains of Clubs affiliated to
the Norfolk Golf Union.
(b) Captains and Past Captains of The Norfolk Golf Union whether
or not they have been Club Captains.
(c) Members of Clubs affiliated to the Norfolk Golf Union who were
Captains or Past Captains of Golf Clubs within the United Kingdom,
and/or, Captains or Past Captains of Golf Clubs outside of the United
Kingdom, that have the recognised affiliation to their respective
Golf Unions, may also be accepted into the Society.
(d) Vice Club Captains of Clubs affiliated to the Norfolk Golf Union,
be invited to join as Associate members during their year and become
full members on attaining the role of Club Captain, following renewal
of the Societies subscriptions in accordance with Rule 6.
(e) Associate Members shall not have voting rights at any meeting
held in accordance with the rules of the Society. They will however
be eligible to play golf in matches and meetings organised by the
Society.
(f) Membership is by introduction and proposal by any fully paid
up member of the Society and shall be subject to the approval of
the Executive Committee.
DEFINITION:
Club Captains, Past Club Captains and Vice Club Captains shall mean
the “singular” where correctly recognised and affiliated
Golf Clubs operate with a sole Club Captain, or it shall mean “both”
the Men’s Club Captain and the Ladies’ Club Captain
where a correctly associated and affiliated Golf Club uses such
a modus operandi. For further clarification, other Golf Club section
captains, such as seniors, juniors or mixed, shall not be admitted
to the Society.
In this and any such related matters the Society of Norfolk Golf
Captains does not express nor imply any opinion, it has no preference
and nor does it provide any direction as to how Golf Clubs should
operate.
3.
OBJECTIVES
(a) To promote goodwill and fellowship between Present and Past
Golf Captains in the County of Norfolk.
(b) In so doing, to strengthen and maintain a closer bond between
Members Clubs.
(c) To promote good neighbourliness with other Societies of similar
nature.
4. OFFICERS AND COMMITTEE
(a) The Officers of the Society will be, the President (Chairman),
Vice-President, Captain, Vice Captain, and Honorary Secretary/Treasurer.
(b) The Officers will compromise the Executive Committee and they
may co-opt on to the Committee any Members of the Society for any
or a particular purpose.
(c) The management of the Society shall be in the hands of the Executive
Committee who shall have full powers in all matters relating to
the Society, subject to Resolutions passed at any general or special
meeting of the Society. Three members of the Executive Committee
are required to form a quorum.
(d) Election of officers shall take place at the Annual General
meeting and theses shall be from members of Norfolk Golf Clubs in
rotation.
(e) The President, Vice-President, Captain, and Vice-Captain shall
serve for one year only. The Office of Honorary Secretary/Treasurer
shall have no limiting period. His Honorarium will be determined
from time to time by the Committee.
(f) An Officer of the Society must have three full members of the
Society in his Golf Club.
5. COMPETITIONS
The Committee will organise and control through the Honorary Secretary
all competitions within the Society and matches with whom so ever.
Such competitions and matches will be played in accordance with
the Rules laid down from time to time by The Royal and Ancient Golf
Club of St. Andrews. Trophies presented to and by the Society for
Annual Competitions shall remain the property of the Society.
6. ENTRY FEES AND ANNUAL SUBCRIPTIONS
The entry fee and annual subscription are to be fixed at the Annual
General Meeting. The current entrance fees £30 and the Annual
Subscription is £30. Subscriptions must be paid in advance
by 31st December. Members aged over 80 become Honorary Life members,
subject to there being no outstanding dues.
7. ACCOUNTS
The Honorary Treasurer shall produce a statement of the accounts
of the Society to 30th June at the Annual General Meeting.
8. MEETINGS
(a) An Annual General Meeting shall preferably be held at either
the Captain’s Day or President’s Day, whichever is held
at the end of a season. In the event that both of these ‘days’
are deemed to be not suitable, then the Executive Committee has
the right to schedule the AGM to another date within the same calendar
year. This could alternatively be at an evening meeting or within
the so-called ‘Turkey Trot’ day.
(b) A special General meeting shall only be called by the Honorary
Secretary on the instructions of the Executive Committee or on receipt
by him of a request in writing signed by at least 30 members. The
Secretary must give members 21 days notice of the Special meeting.
(c) Resolutions- Any member wishing to move a Resolution at any
Annual General Meeting must send a copy thereof signed by the Proposer
and Seconder to the Honorary Secretary to reach him at least 14
days before the Meeting
(d) Voting on Resolutions shall be by show of hands. The resolution
shall be called by a simple majority. In the event of a tie the
Chairman shall have an additional casting vote.
(e) The Executive Committee can propose that due to any prevailing
special circumstances, such as a pandemic or a pressing Society
administrative matter, that any General meeting can be held by live
digital (e.g., Zoom or other) means. Members will be canvassed for
general approval of such a requirement prior to holding the General
meeting.
9.
NON-PAYMENT OF SUBSCRIPTIONS
No Member may attend or have any vote at a General meeting or play
in any Society Golf Competition or match unless he is a fully paid
up member of the Society. Any Member whose subscription is in arrears
at 31st December in any year shall cease to exercise any of the
privileges of membership but such privileges may be restored on
payment of all outstanding dues if the Executive Committee so decides.
A Member wishing to resign shall give notice to the Honorary Secretary
in writing to reach him not later than 31st December in any year.
10. RAFFLES
At all Society Meetings a Raffle will be held to raise funds for
charitable purposes. The Charities to benefit will be chosen by
the President and Captain in their year of office, and announced
at the Annual general Meeting when they take office.
11. ALTERATIONS TO THE RULES
Any Member wishing to propose any alterations to the Rules shall
at least one month prior to the Annual General meeting submit his
proposal duly seconded to the Honorary Secretary and a notice of
such alteration shall be set before the Annual General Meeting where
a majority of 75% of those voting shall be required to alter any
Rule.
12. DISSOLUTION
The Society may be dissolved by a resolution proposed at a Special
General Meeting duly called for this purpose. Such Resolution shall
only be passed if it receives 75% of the votes of those attending
and entitled to vote. The funds of the Society on dissolution shall
be expended in discharging the debts and liabilities of the Society
and any balance shall be expended in such a manner as shall be directed
by the resolution of dissolution or in such manner as the Executive
Committee may decide.
13. FORCE MAJEURE OPERATIONS
In the event of Force Majeure, as defined below, which prevents
the normal operation of the Society and/or prevents the Society
from complying with this constitution and the rules therein, the
Executive shall be permitted to assume full control and direct the
Society to maintain a holding position or reduced functions as it
see fit. Should the aforementioned Force Majeure occur, the Executive
is expressly charged with ensuring continuing full legal compliance
of the Society and to execute due diligence to protect the interests
of the Society. The Executive shall also be permitted to seek general
confirmation for its actions, in whatever form they find available
and necessary, from the membership, where this is possible. Where
any of the individual rules can still be applied the Executive should
make sure they are fully implemented. Furthermore, the Executive
is expressly charged with returning the Society to normal operations
as soon as it can after a Force Majeure incident.
The Executive, in finding that it is prevented from carrying out
its obligations hereunder the Constitution shall give notice to
the members as soon as possible, by such means that it can utilise.
DEFINITION:
Force Majeure shall mean an event beyond
the control of the Executive which prevents the Society from complying
with any of its obligations under this Constitution; including but
not limited to:
Act of God (such as, but not limited to, pandemics, fires, explosions,
earthquakes, drought, tidal waves and floods);
War, hostilities (whether war be declared or not), invasion, act
of foreign enemies, mobilisation, requisition, or embargo;
Rebellion, revolution, insurrection, or military or usurped power,
or civil war;
Contamination by radio-activity from any nuclear fuel, or from any
nuclear waste from the combustion of nuclear fuel, radio-active
toxic explosive, or other hazardous properties of any explosive
nuclear assembly or nuclear component of such assembly;
Riot, commotion, strikes, go slows, lock outs or disorder;
Acts or threats of terrorism.
RELEVANT RULES ON ENTRY FOR SOCIETY MEETINGS
1. A separate entry is required from each member wishing to play
2. The total sum shown on the entry form must be paid at the time
of entry.
3. Cheques to be made payable to the Society.
4. In the event of the meeting being over-subscribed
4.1 Members not complying with Rule 2 will not be included.
4.2 If still over-subscribed lots will be drawn on the date stated.
4.3 Any members not drawn under 4.2 will have priority at the next
meeting.
5. Refunds will not be made for cancellations received after numbers
for catering have been agreed with the host club unless the club
waives the charge or the vacancy is filled.
6. All conditions imposed by the host club must be observed.
Revised 8th December 2023
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